Job at The Norwegian Refugee Council (NRC), Administrative Assistant – Kibondo

Description
The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.
The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters, NORCAP, with 650 professionals, ready to be deployed on 72 hours’ notice when a crisis occurs.

In mid-April 2016, NRC conducted a pre-assessment mission in the refugee camps in north western Tanzania and the assessment revealed that the humanitarian situation for the refugees requires urgent intervention and NRC therefore decided to establish an operational office in Kibondo town, to respond in Mtendeli and/or Nduta refugee camps. The initial interventions will focus in three sectors; shelter, WASH and education (initially construction of permanent classrooms). NRC is therefore seeking an Administrative Assistant for the NRC Office in Kibondo, Tanzania. The Administrative Assistant reports to the HR/Admin Coordinator.

Job description
Adhere to NRC policies, tools, handbooks and guidelines
Assist with the implementation of the support function portfolio according to plan of action
Request, receive, record, distribute and maintain adequate inventory of office and guest house supplies and consumables
Ensure order and cleanliness of the offices and accommodation facilities
Ensure that rent and utility bills (i.e. internet, electricity) are paid on time in collaboration with the logistics
Assist in the management and usage of telephone, fax, and other communication facilities in the office.
Arrange for staff and visitors’ visas, flight bookings, transport and accommodations
Receive and reconcile all flight and accommodation invoices
Arrange for conferences and workshops
Prepare and develop status reports as required by management
Supervision, training and development of Cleaners
Ensure proper filing, retrieving and archiving system for documents
Promote and share ideas for improvement of the support function

Qualifications

Minimum 3 years’ similar experience from working with administration in a humanitarian/recovery contextRelevant educational background combined with professional experience
Managing resources to optimize results
High-level competency in computer skills (Microsoft Office applications)
Fluency in English, both written and verbal in an advantage
Fluency in one or more of the national/regional languages
Education field
Administration / Organisation / Management

Personal qualities

Ability to work under pressure.
Planning and delivering results
Empowering and building trust
Highest standards of ethics and integrity, and communicating with impact and respect
All employees of the Norwegian Refugee Council should be able to adhere to our Codes of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable
Language
English
We offer
Duty station: Kibondo, or another location in North Wester Tanzania, where NRC supports the refugee response
Commencement: As soon as possible

Contract period: 3 months (with possibility of extension)

Salary/benefits: According to NRC’s general directions. The candidate will observe NRC’s code of conduct and working hours for the NRC Tanzania

Application Instructions
Online application, Click Here To Apply

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