Job Description
IntraHealth International Tanzania is soliciting applications from suitable candidate to fill in the Finance and Administration Officer Position
IntraHealth International is a nongovernmental organization dedicated to improving health care in developing countries through strengthening health workers and the systems that support them. IntraHealth primarily addresses health workforce and systems strengthening; family planning and reproductive health; HIV/AIDS and tuberculosis; maternal, newborn, and child health; and malaria.. IntraHealth work with governments, corporations, local organizations, international NGOs, and more to create
Sustainable change and improve health around the world.
IntraHealth mission is to improve the performance of health workers and strengthen the systems in which they work. For over 35 years in 100 countries, IntraHealth has partnered with local communities to make sure health workers are present where they’re needed most, ready to do the job, connected to the technology they need, and safe to do their very best work.
IntraHealth International Tanzania office is soliciting applications from suitable candidate to fill in the Finance and Administration Officer Position for IntraHealth Tohara Plus Project. The position will be based in Mwanza.
OVERAL PURPOSE
The Finance and Administration Officer for the CDC-funded Tohara Plus Project in Mwanza works closely with the Finance Manager (FM) to manage the IntraHealth/Tohara Plus Project finance including project budgeting, financial monitoring and periodic financial reporting. He/she is also manages administrative and HR related activities in the regional office including office supplies and inventory management, procurement and transport management S/he ensures that all the financial and administrative activities are carried out in compliance with US, IntraHealth policies and Tanzanian government laws and regulations
Finance
ESSENTIAL FUNCTIONS
* Daily update and posting of accounting transactions in the existing accounting software.
* Verification of completeness and accuracy of various accounts transactions.
* Timely preparation of payments to vendors and related third parties with the relevant approvals from Program Manager.
* Monitoring of project travel advances and their reimbursements.
* Proper management of staff advances accounts.
* Provide adequate management over petty cash.
* Responsible for collection of money owed to the project by any debtor.
* With the Finance Manager, develop and coordinate the budgeting process for the Tohara Plus Project.
* Budget control and management: monthly analysis of project expenditures to determine the project’s burn rate.
* Monitor the financial holding requirements of the Tohara Plus Project to ensure adequate availability of cash to meet the programmed obligations and commitments.
* Monitor internal control systems at the project office.
* Help interpret the Financial Policies and Procedures manual for field office staff.
* Advice management on timely foreign to local currency transfers.
* Follow up on bank transactions.
* Ensure proper filing of accounts/finance documents.
* Prepare monthly financial reports in a timely manner.
Administration
* Oversee the management of project office supplies and equipment.
* Interface with IH-Dar Es Salaam offices’ focal persons on finance, administration and human resource functions to ensure consistent adherence to IntraHealth policies and procedures.
* Help interpret the organizational policies and employees handbook for field office staff.
* Supervise staff in administration and operations unit and prepare work-plans and budget.
* Assess expenditures in administration (office premises, fuel consumption, vehicle, repair and maintenance, etc.) and prepare budget.
* Maintain, monitor and order all office stationeries and supplies within agreed budget.
* Liaise with all office contractors and service providers and ensure the efficient running of the office including IT systems and other equipment
* Perform any other duties that might be assigned by the supervisor.
HR Management
* Keeps proper file for the regional office staff and ensures that all necessary information of each staff is kept in the file;
* Ensures that all newly hired employees in the office have gone through formal orientation about the organization and the job;
* Advises and timely brings HR matters to the attention of the Program Manager and the Administrative and Operation Manager;
* Consults with the Administrative and Operation Manager regarding all unclear issues related to Staff disciplinary and grievance policies, procedures or systems as required;
* Manage benefits of the staffs in the regional office like leave utilization.
Essential Qualifications, Knowledge, Skills And Ability
* Bachelor degree in Accountancy/Financial Management or Advanced Diploma in Accountancy
* Minimum of 3 years of experience for BA Degree or 5 years of experience for Diploma working in financial management, Administration and Human Resources;
* Certification with local accounting professional board;
* Extensive knowledge of USG regulations and Tanzanian laws and regulations;
* Experience working with donor funded international organizations and donors in Tanzania;
* Demonstrated ability to set up and maintain accounting and financial management systems;
* Demonstrated experience with accounting software, preferably QuickBooks;
* Demonstrated ability to develop and review budgets;
* Demonstrated excellent personal integrity and confidentiality;
* Excellent interpersonal communication skills with a demonstrated ability to work effectively in team-based environment, and the ability to interact with a variety of technical, clinical and other specialists;
* Demonstrated ability in Microsoft Word and Microsoft Excel, and proficiency using online financial systems and databases; experience with an international auditing firm a plus;
* Oral and written proficiency in English and Kiswahili required.
Application letter with detailed CV, indicating daytime telephone numbers, email address, names and contact information of two referees should be submitted to the following link https://goo.gl/3utYIt .
The closing date for receipt of applications isMarch 10 , 2017. Only short listed candidates will be contacted.
IntraHealth International, Inc. is an Equal Opportunity/Affirmative Action Employer
Source: The Guardian 27 February 2017
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