Administrative Clerk – VAT Specialist
CLOSING DATE OF THE POSITION: September 7, 2016
Vacancy Announcement Number: 16/190
OPEN TO: All Interested Candidates/ All sources
WORK HOURS: Full-time; 40 hours/week
SALARY: Ordinarily Resident (OR): FSN- 5; (Step 1- TZS 14,962,221 through Step 13- 22,443,321 per annum)
Not-Ordinarily Resident (NOR): FP- 9*
*Final grade/step for NORs will be determined by Washington.
CLOSING DATE OF THE POSITION: September 7, 2016
Vacancy Announcement Number: 16/190
OPEN TO: All Interested Candidates/ All sources
WORK HOURS: Full-time; 40 hours/week
SALARY: Ordinarily Resident (OR): FSN- 5; (Step 1- TZS 14,962,221 through Step 13- 22,443,321 per annum)
Not-Ordinarily Resident (NOR): FP- 9*
*Final grade/step for NORs will be determined by Washington.
The “Open To” category listed above refers to candidates who are eligible to apply for this position. The “Open To” category should not be confused with a “hiring preference” which is explained later in this vacancy announcement.
ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Administrative Clerk –T&A/VAT in the Budget and Fiscal Section.
BASIC FUNCTION OF POSITION
Manages Post's value added tax (VAT) refund process for all official transactions as well as all personal VAT for United States’ direct-hire employees. Logs, and tracks all VAT & excise duty refund packages and troubleshoots with the Tanzania Revenue Authority (TRA) and Customs Officials as needed. Serves as a voucher examination clerk, logging all vendor/customer invoices into Excel spreadsheets, providing payment notifications to vendors and maintaining order in the Budget &Finance (B&F) filing room. Provides general administrative duties to the B&F section.
MAJOR DUTIES AND RESPONSIBILITIES:
Management of Post's VAT & Excise Duty Refunds –
60% of Time
Serves as Post's primary POC for all matters related to refunds of official and personal (USDH) value added tax (VAT), and maintains a solid working relationship with key TRA contacts. Processes official VAT refunds totaling approximately $30,000 annually. Tracks all vendor invoices eligible for VAT refunds via an Excel spreadsheet noting invoice date, vendor, total cost, and total VAT refund due. Maintains a numerical recording system which uniquely identifies each invoice/refund request for easy reference. Prepares the TRA VAT form and attaches all relevant supporting documentation per detailed TRA guidelines. Obtains appropriate Embassy management signatures and submits refund request package to the Ministry of Foreign Affairs (MFA) and then TRA for final processing. Systematically logs invoice/refund tracking numbers in MFA and TRA log books to ensure appropriate tracking of all refunds processed. Follows up on all outstanding claims with MFA or TRA as required. Scans the TRA notice of refund completion and sends to Class B Cashier along with Excel data to allow the Cashier to fully process the deposited funds.
Processes all personal VAT refunds for over 100 direct-hire Americans at Post (approximately $18,000) C. Fully versed in the detailed TRA requirements for successfully filing personal VAT refunds. Provides one-on-one training to new American personnel on how to obtain appropriate VAT receipts. Collects receipts from Americans and enters each receipt into a detailed Excel spreadsheet for the employee. Prepares the TRA ITX262.02.E form (previously VAT207), attaching all relevant supporting do
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