POSITION DESCRIPTION:
Organization Profile
Room
to Read is a global organization transforming the lives of millions of
children in low-income countries by focusing on literacy and gender
equality in education. Founded in 2000 on the belief that World Change
Starts with Educated Children®, our innovative model focuses on deep,
systemic transformation within schools in low-income countries during
two time periods which are most critical in a child’s schooling: early
primary school for literacy acquisition and secondary school for girls’
education. We work in collaboration with local communities, partner
organizations and governments to develop literacy skills and a habit of
reading among primary school children and ensure girls can complete
secondary school with the skills necessary to negotiate key life
decisions.
By focusing on the quality of education provided within the
communities and ensuring these outcomes are measured, we have created a
model that can be replicated, localized and sustained by governments.
Room to Read has benefited 10 million children across 17,000 communities
in Bangladesh, Cambodia, India, Laos, Nepal, South Africa, Sri Lanka,
Tanzania, Vietnam and Zambia, and aims to reach 15 million children by
2020.
Position Overview
The Field
Operations Manager (“FOM”) is responsible for Room to Read Tanzania’s
field operations in all the geographic area (Districts). The FOM is
primarily responsible for ensuring the timely and effective
implementation of programs operations in the field, including
implementation, spending, hiring, local procurement, inventory
management, distribution and logistical support. The position is
required to take initiative for project planning and management,
improving work approaches, collaboration, partnerships, selection of
projects sites, and ensuring adequate staff to work at the field level.
S/he will work to strengthen coordination and collaboration within teams
and across all CO program teams, maintaining and ensuring constructive
communication, building team morale within individual teams and
contributing to a positive working environment. S/he will report to the
Program Operations Director and will have various positions reporting to
him/her. The Field Operations Manager directly manages and supervises
the Senior Literacy Program Associates, Senior School Infrastructure
Officer, and Girls’ Education Program (“GEP”) Program Officer
Duties & Responsibilities
Management and Coordination
Ensures efficient and effective coordination across all elements of the Literacy Program and Girls’ Education Program.
Supervises and oversees the work of the field staff and is responsible for optimizing their productivity through effective management and leadership techniques (i.e., coaching/advising).
Ensures staff are consistently complying and adhering to policies, procedures and guidelines articulated in the Country Office handbooks, and facilitates the dissemination of information to all staff members to promote transparency.
Supports staff through consultation with Country Office level technical team to regularly assess staff capacity building needs.
Ensures the performance management process is well-planned and conducted in a timely for all field staff. This includes setting performance goals, conducting progress check-ins, providing feedback, conducting year-end appraisals, and making recommendations for staff development and career advancement.
Collaborates with Human Resources to handle recruitment and training of staff according to need and all other HR initiatives.
Leads and facilitates field staff one on one, bi-weekly or monthly staff meetings to review progress against plans, find solutions to problems, share lessons learned, exchange expertise across programs, and to motivate, feedback and encourage teamwork.
Ensures that field staff are aware of and understand the programs’ goals and objectives, working approaches and methodology, and have all necessary information related to annual plans, targets, and implementation calendars.
Supervises fund disbursement, reviews and approves the field monthly financial expenses in accordance with financial and purchasing policy and procedures.
Perform other tasks as assigned by the Program Operations Director or Country Director.
Program Implementation and Monitoring
Leads, coordinates and reports the implementation and achievement of the CO's program targets in the region, while ensuring high impact for children, quality and cost-effectiveness in accordance with the strategy, policies and guidelines of Room to Read.
Conducts regular field visits to monitor and verify the programs’ progress and impact, understand the challenges and needs of stakeholders (e.g., Room to Read staff, Social Mobilizers, Field Facilitators, communities, children, etc...), and the appropriate Room to Read solutions.
Oversees the implementation of the global Family & Community Engagement (“F&CE”) strategy in the region, including coordinating site selection activities, ensuring schools are advancing along the F&CE strategy continuum, as appropriate, and supervising the regular support provided to schools by field staff.
Identifies training needs, coordinate development and delivery of technical training to field staff.
Planning, Reporting and Documentation
Develops the field office annual and long-term plans, and budgets appropriately to meet the goals and objectives of the Room to Read Country Office.
Coordinates the timely completion of annual planning.
Prepares monthly and quarterly implementation updates and budget forecasting.
Develops quarterly report for distributing to partners, if applicable.
Facilitates development/ completion of donor reports and quality pictures as required.
Facilitate documentation of best practices and lessons learned.
External Coordination and Networking
Attends to donor affairs including hosting donor and project site visits in collaboration with programs staff including providing feedback for the same.
Meets regularly with local government representatives, NGO partners, school administrators and parent groups.
Promotes and protects the reputation of Room to Read in external settings, ensuring that the organization’s experience and expertise is well communicated and consistently presented, and that we are looked upon as a professional Education organization.
Liaises with NGO Partner and Government Agencies, especially at provincial and district education levels. This includes periodic meetings with partners to exchange information and updating programs’ work progresses
School Infrastructure
Supports the School Infrastructure Program Associate to create and review designs periodically for new classroom blocks, criteria and standards for repair and renovation of existing rooms, and internal designs for child-friendly furniture and classroom layouts in collaboration with Regional Office (RO) and Global Office (GO) School Infrastructure technical team and Country Office (CO) Literacy and Girls’ Education teams.
In collaboration with the Literacy Director, Programs Operations Director, Country Director, and Regional and Global Office staff, annually reviews and improves the School Infrastructure program design, including community engagement strategies, community orientation agendas, and community-based construction trainings.
Ensures efficient and effective coordination across all elements of the Literacy Program and Girls’ Education Program.
Supervises and oversees the work of the field staff and is responsible for optimizing their productivity through effective management and leadership techniques (i.e., coaching/advising).
Ensures staff are consistently complying and adhering to policies, procedures and guidelines articulated in the Country Office handbooks, and facilitates the dissemination of information to all staff members to promote transparency.
Supports staff through consultation with Country Office level technical team to regularly assess staff capacity building needs.
Ensures the performance management process is well-planned and conducted in a timely for all field staff. This includes setting performance goals, conducting progress check-ins, providing feedback, conducting year-end appraisals, and making recommendations for staff development and career advancement.
Collaborates with Human Resources to handle recruitment and training of staff according to need and all other HR initiatives.
Leads and facilitates field staff one on one, bi-weekly or monthly staff meetings to review progress against plans, find solutions to problems, share lessons learned, exchange expertise across programs, and to motivate, feedback and encourage teamwork.
Ensures that field staff are aware of and understand the programs’ goals and objectives, working approaches and methodology, and have all necessary information related to annual plans, targets, and implementation calendars.
Supervises fund disbursement, reviews and approves the field monthly financial expenses in accordance with financial and purchasing policy and procedures.
Perform other tasks as assigned by the Program Operations Director or Country Director.
Program Implementation and Monitoring
Leads, coordinates and reports the implementation and achievement of the CO's program targets in the region, while ensuring high impact for children, quality and cost-effectiveness in accordance with the strategy, policies and guidelines of Room to Read.
Conducts regular field visits to monitor and verify the programs’ progress and impact, understand the challenges and needs of stakeholders (e.g., Room to Read staff, Social Mobilizers, Field Facilitators, communities, children, etc...), and the appropriate Room to Read solutions.
Oversees the implementation of the global Family & Community Engagement (“F&CE”) strategy in the region, including coordinating site selection activities, ensuring schools are advancing along the F&CE strategy continuum, as appropriate, and supervising the regular support provided to schools by field staff.
Identifies training needs, coordinate development and delivery of technical training to field staff.
Planning, Reporting and Documentation
Develops the field office annual and long-term plans, and budgets appropriately to meet the goals and objectives of the Room to Read Country Office.
Coordinates the timely completion of annual planning.
Prepares monthly and quarterly implementation updates and budget forecasting.
Develops quarterly report for distributing to partners, if applicable.
Facilitates development/ completion of donor reports and quality pictures as required.
Facilitate documentation of best practices and lessons learned.
External Coordination and Networking
Attends to donor affairs including hosting donor and project site visits in collaboration with programs staff including providing feedback for the same.
Meets regularly with local government representatives, NGO partners, school administrators and parent groups.
Promotes and protects the reputation of Room to Read in external settings, ensuring that the organization’s experience and expertise is well communicated and consistently presented, and that we are looked upon as a professional Education organization.
Liaises with NGO Partner and Government Agencies, especially at provincial and district education levels. This includes periodic meetings with partners to exchange information and updating programs’ work progresses
School Infrastructure
Supports the School Infrastructure Program Associate to create and review designs periodically for new classroom blocks, criteria and standards for repair and renovation of existing rooms, and internal designs for child-friendly furniture and classroom layouts in collaboration with Regional Office (RO) and Global Office (GO) School Infrastructure technical team and Country Office (CO) Literacy and Girls’ Education teams.
In collaboration with the Literacy Director, Programs Operations Director, Country Director, and Regional and Global Office staff, annually reviews and improves the School Infrastructure program design, including community engagement strategies, community orientation agendas, and community-based construction trainings.
Qualifications Required
Master’s Degree in Education Administration, Social Science, Project Management, or equivalent experience
Minimum of 5 years’ related work experience, with experience in leadership and management roles
Strong planning, budgeting/financial management, administrative, supervisory, coaching and program development skills
Good knowledge and understanding of education issues, including teaching methodologies and community involvement in schools
Strong interpersonal and communication skills
Ability to stay in the field and travel to designated project sites
Computer literate (MS Word, Excel, PowerPoint)
Workshop/training and facilitation skills
Prior success working closely and building relationships with diverse groups of people
Proven track record of achieving results
Ability to juggle multiple priorities simultaneously and take initiative
Preferred
Prior experience working with schools, teachers, administrators and government officials
Prior experience in a fast-paced, growth-oriented global or regional organization
Report writing experience
Effectiveness in working or volunteering in a non-profit organization that is focused on maintaining high quality work and low overhead
A valid driving license would also be preferred though not a must.
To be successful as a member of the Room to Read team, you will also:
Have a passion for our mission and a strong desire to impact an up-and-coming non-profit organization
Be an innovative and creative thinker - you are not afraid to try something new and inspire others to do so
Have a very high level of personal and professional integrity and trustworthiness
Have a strong work ethic, take initiative, and require minimal direction
Work well independently as well as part of a team
Thrive in a fast-paced and fun environment
Master’s Degree in Education Administration, Social Science, Project Management, or equivalent experience
Minimum of 5 years’ related work experience, with experience in leadership and management roles
Strong planning, budgeting/financial management, administrative, supervisory, coaching and program development skills
Good knowledge and understanding of education issues, including teaching methodologies and community involvement in schools
Strong interpersonal and communication skills
Ability to stay in the field and travel to designated project sites
Computer literate (MS Word, Excel, PowerPoint)
Workshop/training and facilitation skills
Prior success working closely and building relationships with diverse groups of people
Proven track record of achieving results
Ability to juggle multiple priorities simultaneously and take initiative
Preferred
Prior experience working with schools, teachers, administrators and government officials
Prior experience in a fast-paced, growth-oriented global or regional organization
Report writing experience
Effectiveness in working or volunteering in a non-profit organization that is focused on maintaining high quality work and low overhead
A valid driving license would also be preferred though not a must.
To be successful as a member of the Room to Read team, you will also:
Have a passion for our mission and a strong desire to impact an up-and-coming non-profit organization
Be an innovative and creative thinker - you are not afraid to try something new and inspire others to do so
Have a very high level of personal and professional integrity and trustworthiness
Have a strong work ethic, take initiative, and require minimal direction
Work well independently as well as part of a team
Thrive in a fast-paced and fun environment
Compensation
Room
to Read offers a competitive salary with excellent benefits. The
benefits include: i) Provident Fund, ii) 13th Month Bonus, iii)
Discretionary Performance Bonus, iv) Gratuity v) Health coverage
including spouse and children, vi) Insurances, vii) Professional
Development opportunities. The non-monetary compensation includes a
unique opportunity to be part of an innovative, meaningful, fun, and
rapidly growing organization that is changing transforming the lives of
millions of children in developing countries by focusing on literacy and
gender equality in education.
APPLICATION INSTRUCTIONS:
Please send a cover letter and resume by email, with FO - Manager in the subject line, through tz.info@roomtoread.org
or send by post to
or send by post to
Associate Director Africa,
Room to Read Tanzania,
Post Box 105459,
Ileje Street,
Mikocheni B,
Plot No 36,
Dar es Salaam,
Tanzania.
Room to Read Tanzania,
Post Box 105459,
Ileje Street,
Mikocheni B,
Plot No 36,
Dar es Salaam,
Tanzania.
If
you do not hear from Room to Read within one month of the closing date,
please accept that your application was unsuccessful. Please note that
late applications will not be considered and correspondence will be
limited to short-listed candidates only.
Source Guardian 20 July 2016
Source Guardian 20 July 2016
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